Privacy Policy

Moree Water Ski Club Inc.
Last updated: August 2026

Moree Water Ski Club Inc. (MWSC, we, us or our) respects the privacy of our members, visitors, volunteers, guests and other people who interact with the Club.

We are committed to handling personal information responsibly and, where applicable, in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

This Privacy Policy explains what personal information we collect, why we collect it, how it is used and stored, and how you can contact us about your personal information.

1. Information We Collect

Depending on your interaction with the Club, we may collect information including:

your name;
postal and residential address;
email address;
telephone number;
date of birth or age where required for membership purposes;
names and details of family members included in a family membership;
emergency contact information;
membership type and membership history;
boat ownership and vessel details;
boat registration and Boat Permit information;
annual mechanical declarations and associated documentation;
information submitted through membership and renewal applications;
payment and transaction information;
lake booking information;
event registrations;
correspondence with the Club;
photographs or video taken at Club activities and events;
incident, injury, hazard and safety reports;
information relating to guests where reasonably required; and
other information reasonably necessary to administer Club activities, facilities and memberships.

Where reasonably necessary, we may also collect sensitive information, including health or injury information associated with an incident, emergency or Club activity.

We aim to collect only the information reasonably necessary for the Club's activities.

2. How We Collect Information

We generally collect personal information directly from you.

This may occur when you:

apply for or renew Club membership;
apply for or renew a Boat Permit;
submit documentation to the Club;
book a lake;
purchase Club merchandise;
register for an event or Club activity;
submit an incident or hazard report;
contact the Club by email, website, social media or another method;
participate in Club activities; or
otherwise provide information to a Club committee member or authorised volunteer.

Information may also be collected through third-party services used by the Club to administer its website, forms, payments, bookings, communications and other Club activities.

3. Why We Collect Personal Information

We may collect, hold, use and disclose personal information for purposes including:

administering Club memberships and renewals;
assessing and administering Boat Permit applications;
managing access to Moree Water Park;
managing lake bookings;
communicating with members;
administering events, competitions, coaching and Club activities;
processing merchandise purchases and payments;
maintaining appropriate membership and Club records;
managing safety, incidents and emergencies;
meeting insurance, affiliation, regulatory and legal requirements;
managing volunteers and Club operations;
maintaining and improving Club facilities and services; and
providing information about Club activities and events.

We will not use personal information for an unrelated purpose unless permitted or required by law or you have provided appropriate consent.

4. Children and Family Memberships

MWSC offers activities and memberships involving children and families.

Information about children will only be collected where reasonably necessary for membership, participation, safety or Club administration.

Where appropriate, information relating to a child should be provided by their parent or legal guardian.

The Club takes reasonable steps to limit access to children's personal information to authorised people who require that information for legitimate Club purposes.

5. Photographs and Video

Photographs and video may be taken during Club events, competitions, coaching sessions and other activities.

These images may be used for legitimate Club purposes including our website, social media, newsletters, promotional materials and historical records.

Where required, MWSC will seek appropriate consent, particularly in relation to children.

Members who have concerns about photography or the use of an image should contact the Club.

6. Payments

Payments made through the MWSC website may be processed by third-party payment providers.

The Club does not intend to directly store complete credit or debit card details. Payment providers process payment information in accordance with their own privacy and security practices.

7. Third-Party Service Providers

MWSC uses third-party technology and service providers to help operate the Club.

These may include services used for:

website hosting;
online forms and electronic signatures;
membership administration;
lake bookings;
payment processing;
email communications;
document and cloud storage;
merchandise transactions; and
other administrative functions.

Personal information may be provided to these service providers where reasonably necessary for them to provide their services to the Club.

MWSC takes reasonable steps to select reputable service providers and limit the personal information shared to what is reasonably required.

8. Overseas Storage and Disclosure

Some technology providers used by MWSC may store or process information using servers located outside Australia.

Depending on the services used by the Club, personal information may therefore be disclosed to or accessible by service providers located overseas.

Where practicable, MWSC will identify the countries in which overseas recipients are located and will take reasonable steps appropriate to its obligations to ensure personal information is handled appropriately.

Further information about the location of particular service providers may be obtained by contacting the Club.

9. Security

MWSC takes reasonable steps to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure.

Measures may include:

password-protected systems;
multi-factor authentication where available;
restricting access to authorised committee members and volunteers;
using reputable third-party technology providers;
maintaining appropriate administrative controls; and
securely destroying or de-identifying information when it is no longer reasonably required, subject to legal, insurance and record-keeping requirements.

No electronic storage or transmission system is completely secure, and MWSC cannot guarantee the absolute security of information transmitted electronically.

10. Access and Correction

You may request access to personal information MWSC holds about you or ask us to correct information that is inaccurate, incomplete or out of date.

Requests should be made to the Club using the contact details below.

We may need to verify your identity before providing access or making changes.

In some circumstances, access may be restricted where permitted or required by law.

11. Club Communications

MWSC may use member contact details to provide information relating to:

membership and renewals;
lake operations;
bookings;
Club Nights;
competitions and events;
working bees;
safety information;
AGM and governance matters;
merchandise; and
other Club news and activities.

Where communications are promotional in nature, members may request not to receive them where applicable. Operational, safety or membership-related communications may still need to be sent.

12. Website and Cookies

Our website may use cookies and similar technologies to operate effectively, understand website usage and provide functionality supplied by third-party services.

Information collected automatically may include browser type, device information, pages visited and general website usage information.

You may be able to control cookies through your browser settings, although disabling certain cookies may affect website functionality.

13. Incident and Safety Information

Information submitted through an incident or safety report may be provided to people or organisations where reasonably necessary to manage the incident.

This may include authorised Club representatives, insurers, affiliated sporting bodies, emergency services, government authorities, legal advisers or other parties where required or authorised by law.

Incident information will be handled with particular care and access will be limited where reasonably practicable.

14. Retention of Information

MWSC retains personal information for as long as reasonably necessary for the purpose for which it was collected and to satisfy applicable legal, insurance, governance and record-keeping requirements.

When information is no longer required, the Club will take reasonable steps to securely destroy or de-identify it where appropriate.

15. Privacy Enquiries and Complaints

If you have a question, concern or complaint about how MWSC has handled your personal information, please contact:

Moree Water Ski Club Inc.
Email: moreewaterskiclub@gmail.com
Website: www.moreewaterskiclub.com.au

Please provide enough information for us to understand and investigate your concern.

We will endeavour to acknowledge and respond to privacy complaints within a reasonable period.

Where the Privacy Act 1988 (Cth) applies and you are not satisfied with our response, you may also be entitled to contact the Office of the Australian Information Commissioner (OAIC).